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CIRLA Fellows Travel Request Form

The CIRLA grant will support travel expenses to a conference up to $1,000. You must pay for your expenses and apply for reimbursement upon return from your trip. To apply for travel reimbursements you must print and complete the Travel Request Form below.

Complete the following sections on the form:
  • Name and Social Security Number.
  • Payment Information. This should include name of conference attended, city, and state of conference.
  • Period Covered. Dates of conference attendance.
  • Please print and sign your name.
  • Attach appropriate documentation to the form. Documentation needed is listed below and must show amounts paid and methods of payment.
  • Obtain your mentor’s signature and submit form to:

    Georgetown University Library
    Attn: Irene Hoffman
    37th & O Streets, NW
    Washington, DC 20057

Expenditure
Current Rate
Supporting Documentation
Airfare The lowest available commercial discount airfare Original airline ticket stub (boarding cards for each leg of the trip)
Train Same as airfare, lowest available coach fare Original train ticket stub
Local Transportation (Taxi, buses, etc.) Actual costs Original receipts
Hotel Actual cost of a single room, single occupancy, or if room is shared, the bill must show number of occupants per room and indicate your portion of the costs Payment receipt. If “Express Check- Out” is used, the traveler must request that the receipts be mailed.
Meals, Personal Actual costs Original receipts for all meals (Itemize on form)
Conference/Registration Fees Actual costs Original payment receipt
Miscellaneous nature of expense must clearly be stated Actual costs Original receipts

Click here to print out and complete the Travel Request Form.

 

 

 

 

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